一、备忘录
1、格式

备忘录主要由两部分组成,一是信头,包括To, From, Subject, Date, 信头部分需要顶格写; 二是正文部分,一般用缩进式,即每段首行缩进四个字母。

2、篇章结构
第一段:第一句话交待目的,简明扼要、准确清楚地交代事情或要通知的信息。
第二段:一句总结,强调对方要尽快做出回应。

范文一:
To : Staff
From: John Smith
Date: May 1st, 2015
Subject: the modification for existing promotional mode
I’m writing this letter to inform you that we are scheduled to modify our company’s existing chief promotional mode. The poor performance resulting from newspapers and magazines we previously employed to advertise our products, coupled with the mounting competitive pressure from our rivals in the market, has forced us to make some changes. As from next Monday, the Internet will serve as the main promotional channel to boost our items’ sales. Plus, a string of advertising campaigns will be launched in a bid to lure consumers.
If you need further information, please call me as soon as possible.

二、通知
1、格式:

通知一般由三部分组成:标题,正文和落款。标题位于正文上方居中,正文每段首行一般缩进四个字母,落款不可用真名,题目中会提供落款名称。

2、篇章结构
第一段:表明通知的事项、目的,可以在本段写明相关活动的时间(1-2句)。
第二段:详情(根据题目中的要求写)(3-4句)。
第三段:联系方式(1-2句)

范文一:


Notice


In an effort to better students’ ability and enrich their extracurricular activities, the Postgraduates’ Association is recruiting volunteers for an international conference on globalization to be held from June 4th to 7th in Peking University.

First of all, applicants should be easy-going and have a cheerful personality. In addition, candidates must have outstanding skills at English listening comprehension and the ability to speak both Chinese and English fluently. Finally, students with relevant professional knowledge are preferred.

Those postgraduates who are interested in taking part in it may send your resume to PA@163.com before June 1st. Your applications are welcome.

 

Postgraduates’ Association

 

范文二:


Notice


Welcome to our university ! As a librarian, I would like to provide you with some detailed information about our library.
The University library opens at 8 a.m. and closes at 10 p.m. from Monday to Friday, but from 9 a.m. to 9 p.m. on weekends. Secondly, if you need to borrow books, bring your student card and register first at the librarian’s office. At most six books can be borrowed once from the library. But keep in mind that you can keep the books you borrow just one week. If you exceed the limited time, some fine should be paid.
If you have any questions about borrowing or returning books, send an e-mail to university@163.com. We sincerely hope you all enjoy the study and life in our university.


Li Ming